CONSTITUTION (As Amended on 14th September 2013)

  1. DEFINITION
  2. FOUNDING AND NAME
  3. AIMS AND GOALS
  4. AREA OF JURISDICTION
  5. MEMBERSHIP
  6. RIGHT TO VOTE OF MEMBERS
  7. POWERS OF QASA
  8. MANAGEMENT COMPOSITION AND OFFICE BEARERS OF QASA
  9. EXECUTIVE COMITTEE
  10. MEETINGS
  11. FINANCES
  12. AMENDMENTS TO THE CONSTITUTION
  13. HONORARY MEMBERS AND PATRONS
  14. ASSETS
  15. MEMBERS & ASSOCIATE MEMBERS RESPONSIBILITIES
  16. DISSOLUTION
  17. INTERPRETATION
1. DEFINITIONS

In this constitution the following terms are defined as:

1.1. QUADRIPLEGIC
A person who, as a result of an injury or illness, is totally or partially paralysed in all of his/her limbs.

1.2 PARAPLEGIC
A person who, as a result of an injury or illness, is totally or partially paralysed in all of his/her lower limbs.

1.3 NON PROFIT ORGANISATIONS ACT (1997)

Act 71 of 1997

1.4 SELF HELP CENTRE/QUAD HOUSE
A facility where a minimum of five (5) Quadriplegics or Paraplegics are accommodated on a permanent basis,
managing the facility themselves.

1.5 REGIONAL ASSOCIATION
A Regional Association is an independent not for profit entity that is affiliated to, and acknowledged by QASA, which
endorses the constitution of QASA and has it’s own constitution in line with that of QASA representing a membership of at
least 15 Quadriplegics and Paraplegics.

1.6 MANAGEMENT
Composed of Representatives from affiliated Regional Associations which are elected from qualified members of Regional
Associations as per Section 8.
1.7 ASSOCIATION
The QuadPara Association of South Africa, also referred to as QASA.

1.8 PUBLIC FINANCE MANAGEMENT ACT.
Act 1 of 1999.

1.9 MEMBER
A Quadriplegic or Paraplegic as defined in 1.1 and 1.2

1.10 ASSOCIATE MEMBER
A non-Quadriplegic or non-Paraplegic with no voting rights.

1.11 ELECTION
The act or process of electing a member to fill an office or position by voting at a constituted Annual or Special
General meeting.

2. FOUNDING AND NAME

2.1    The QuadPara Association of South Africa (QASA) is constituted pursuant to the Nonprofit Organizations Act (1997)

and represents the interests of Quadriplegics and Paraplegics in South Africa through, but not limited to the affiliated

Regional Associations.

 

2.2    Requirements for a Regional Association to become and remain affiliated to and acknowledged by QASA is that the

Regional Associations must develop and operate a functional office within two years of endorsing QASA’s constitution.

The constitutions of the various Regional Associations shall be in accordance with QASA’s constitution and approved

by QASA.

 

2.3    Legal entities and individuals are prohibited from duplicating and using any written material, emblems or the name of QASA

without prior written permission from QASA.

 

2.4    QASA is a body corporate and has an identity distinct from its Members or office bearers and will continue to exist notwithstanding

changes in its membership or office bearers.

 

2.5    Regional Associations affiliated to QASA shall use the name “QuadPara Association” in front of their regional identity.

3. AIMS AND GOALS

Combating quadriplegia and paraplegia through prevention strategies and support of research for cure, as well as the protection and furthering of the interests of Quadriplegics and Paraplegics by the formulation of national policy and strategy, in order to develop the full potential and quality of the lives of Quadriplegics and Paraplegics.

4. AREA OF JURISDICTION

QASA’s jurisdiction and the application of its funds only extends to the geographical area of theRepublic of South Africa, and includes

the Regions as listed below. The jurisdiction of each Regional Association is limited to the geographical area of the particular

Region in which it is situated.

 

The regions are:

       Limpopo

       North West

       Northern Cape

       KwaZulu Natal

       Mpumalanga

       Eastern Cape

       Gauteng-North

       Gauteng-South

       Free State

       Western Cape

5. MEMBERSHIP

5.1 A Quadriplegic and Paraplegic, as defined in article 1, who endorses the constitution of a Regional Association by
signature, qualifies automatically for membership, with the proviso that membership is applied for at the Regional
Association, which governs the area in which the Quadriplegic or Paraplegic lives. Such membership is then recorded
in the National register at QASA.

5.2 Non-Quadriplegics and non-Paraplegics who endorse the constitution of a Regional Association by signature,
become eligible for Associate Membership and such application is made at the Regional Association which governs
the area in which the person lives. The Associate Membership is thenrecorded in the National register at QASA.

5.3 Quadriplegics and Paraplegics and non-Quadriplegics and non-Paraplegics who live in regions
where Regional Associations have not been constituted or established, may apply directly to QASA
for Membership or Associate Membership by endorsing the QASA’s constitution.

5.4 Disciplinary action against Members and Associate Members: If a Member or Associate Member contravenes
the constitutionof QASA, after hearing evidence, the QASA Management may, of its own volition suspend or
terminate the membership in circumstances where such Member or Associate Member contravened the
constitution in such a way that QASA as a whole, or the image of QASA was damaged and the QASA Code of
Conduct Policy breached.

6. RIGHT OF VOTE OF MEMBERS

6.1 Each registered Member has the right to vote with one vote per person at an Annual General Meeting or Special
Meeting. Decisions shall be taken by way of majority vote.

6.2 Should a Member be absent, he may vote by proxy providing that a written mandate reaches the QASA office
72 hours prior to the meeting in order to establish the validity of the mandate.

6.3 A valid proxy is one that is completed on a QASA proxy form and has the Members signature.

6.4 Members may vote orally, by raising a hand or by closed ballot papers. The manner in which Members and
representatives of the Regional Association vote shall be determined by the Chairperson during the meeting.

6.5 In case of an equality of votes, the chairperson shall have the determining vote.

7. POWER OF QASA
  • Subject to the Income Tax Act and Non-Profit Organisations Act , National Management Committee may take on the

power and authority that it believes it needs to be able to achieve objectives that are stated in clause 3 of this

constitution. Its activities must abide by the law.

 

  • The Management Committee power and authority includes the authority to:
    •     Raise funds
    •     invite and receive contributions
    •     to buy, hire or exchange any property that it needs to achieve its objectives
    •     to give mandate to the Executive Committee to make day to day decisions on the running and               functioning of  the organisation.  These decisions must be communicated to the Managemnent               committee;
    • to make policies for proper management including the procedure for applocation, approval and              termination  of  membership; and
    •     to without limitation to take on any business undertaking or trading activity including strategy budgetary procedure
    •     To give mandate to the  Executive Committee to make day to day decisions on the running and

functioning of the organization. These decisions must be communicated to the Management

committee;

  • to give mandate to the
  • to make policies for proper management including the procedure for application, approval and

termination of membership; and to:

 

7.2.6.1   operate and manage that undertaking or trading activity

7.2.6.2   negotiate, execute and sign any necessary documents

7.2.6.3    excersize any voting rights; and

7.2.6.4   otherwise make any decision and generally do all that is necessary and expedient in

connection with that activity or undertaking;

 

provided that all proceeds will be directed towards the recovering of costs and the promotion of the

objectives of QASA and provided further that should the activity or undertaking not fall within the

ambit of either subsection (aa), (bb), (cc) or (dd) of section 10.1(cN) of the Income Tax Act (1962),

QASA will pay any tax arising out of or in connection with the profits of the activity or undertaking

and at all times comply with the Income Tax Act.

 

  • QASA Management committee will decide on the powers and functions of office bearers and the CEO.
8. MANAGEMENT COMPOSITION AND OFFICE BEARERS OF QASA
  • COMPOSITION OF MANAGEMENT BOARD

The Management Board of QASA is composed as follows:

 

  • One elected Member from each affiliated Regional Association and a second elected Member if the Regional

Association has at least one self help centre that is affiliated to that Regional Association to be elected at the

Regional Association’s AGM or Special General Meeting. Elections shall follow the criteria specified in the “QASA Management Board Election Policy”.

  • A maximum of two Members per affiliated Regional Association. At least one of these must be

Quadriplegic.

 

  • A maximum of five (5) Members and/or may be co-opted to provide for specific expertise

which QASA might need. Selection shall follow the criteria specified in the “QASA Management Board Co-option

Policy”

 

  • Co-opted Member or Associate Member will not have voting rights and as such cannot serve on the Executive

Committee

 

  • Selection shall follow the criteria specified in the “QASA Management Board Co-option Policy”

 

  • The Management members nominations from affiliated Regional Associations must reach the QASA office at

least fourteen (14) days prior to the Annual General Meeting.

 

  • At least 51% of the voting Management must be Quadriplegic.

 

  • OFFICE BEARERS

 

  • At the first meeting of the Management Committee after each Annual General Meeting the

Management Committee must elect:

 

  • A Chairperson, Vice-Chairman and Treasurer from within the Management Committee provided that either the Chairperson or the Vice-Chair-person must be a Quadriplegic
  • Paid employees of QASA to report to Management Committee

 

  • Any remuneration payable to the paid employees must be:

 

  • reasonable in relation to the services provided;
  • not excessive
  • not benefit a person in a manner inconsistent with the objects of QASA; and
  • be in accordance with the requirements of the Income Tax Act.

 

  • Paid employees of QASA can serve on the Management Committee in an advisory capacity but will

have no vote. The Management Committee will decide on whether to have employees serve on the

Management Committee or not.

 

  • No Member, Associate Member and /or employee of QASA, their families or any entity in which they

have an interest may benefit directly or indirectly from any relationship with any person employed by

any company that QASA has dealings with, where such person was introduced to the Member,

Associate Member, Office Bearer and/or employee of QASA by QASA or where the effective cause

of such introduction was the membership, associate membership, office and/or employment as the

  1. case may be.
9. EXECUTIVE COMMITTEE

The Executive Committee consists of the Chairperson, Vice Chairperson, Treasurer and one additional
Member of the Management, and will only meet for ad hoc issues of which a report will be issued to the
Management. The Executive must consist of at least two (2) Quadriplegics.

9.1. The Chairperson shall resign from his or her representation of his or her region and shall occupy this
post independent from his or her Regional Association.

9.2. The Regional Association from which the Chairperson is a member shall have the right to
nominate a Member to the Management Committee to replace that Regions representative position
left empty.

9.3. The Management and Executive Committee will consist of at least 3 unconnected persons and no
single person may directly or indirectly control the decision making powers of QASA.

10. MEETINGS
  • ANNUAL GENERAL MEETING

 

An Annual General Meeting, being an open meeting, shall be held annually within 6 months of the

financial year end and written notice of such meeting shall be given to Regional Associations at least

30 days in advance. The Annual General Meeting will not be held in the same Region in consecutive

years. Minutes of the meeting will be kept at QASA’s offices and distributed to the Regional

Associations.

 

  • QUORUM FOR THE ANNUAL GENERAL MEETING

 

A quorum for the Annual General Meeting is made up of at least twenty five (25) voting members and

50% of the number of Regional Associations + 1. Should a quorum not be achieved, within one hour

of the start of the meeting, the meeting shall adjourn and reconvene after one hour, when those

members present shall make up a quorum.

 

  • SPECIAL OR EXTRAORDINARY MEETING

 

Upon request of a majority of the Regional Associations, or a majority of the Management of QASA                                 the QASA office shall convene a special or extraordinary meeting stating the reasons for such a meeting.

Written notice of such a meeting shall be given to the Regional Associations at least 30 days in

advance. Minutes of the meeting will be kept at QASA’s offices and distributed to Regional

Associations.

 

  • QUORUM FOR A SPECIAL OR EXTRAORDINARY MEETING

 

A quorum for a special or extraordinary meeting is made up of at least twenty five (25) voting

Members and 50% of the number of Regional Associations + 1. Should a quorum not be achieved,

within one hour of the start of the meeting, the meeting shall adjourn and reconvene after one hour,

when those members present shall make up a quorum.

 

  • MANAGEMENT MEETING

 

The management shall meet or hold a telephone conference meeting over and above the Annual

General Meeting at least three (3) times a year. Unlike the Annual General Meeting, management

meetings are only open to nominated and appointed management Members as described in section 8

above. Minutes of the meeting will be kept at QASA’s offices and distributed to the Regional

Associations.

 

  • QUORUM FOR A MANAGEMENT MEETING

 

A quorum for the management meeting shall be half of the management Members from each Regional                 Association present plus one Regional Association. Should a quorum not be achieved, within one hour

of the start of the meeting, the meeting shall adjourn and reconvene after one hour, when those

Members present shall make up a quorum.

 

  • REGIONAL ASSOCIATION ON NATIONAL MANAGEMENT

 

Each representative of a Regional Association on the National Management Committee has the right to vote with one vote only. Should a nominated representative of a Regional Association be unavailable for a QASA Management Meeting, the Regional Association may nominate another representative, provided that

a written mandate reaches QASA’s office 72 hours prior to the meeting in order to establish the validity of

the mandate.

11. FINANCES

11.1. Withdrawal slips and cheques drawn on current, savings and deposit accounts of QASA must be signed by
the CEO and at least one of the two Executive mambers of the Executive Committee and approved by
Management.
11.2. All financial transactions are to be conducted by means of QASA’s bank account from time to time
11.3. The end of QASA’s financial year shall be March 31st.
11.4. QASA reserves the right to pay commission within the existing legislation to appointed fund- raisers at a percentage, as determined by the Management from time to time, and provided that when
percentage, as determined by Management from time to time, and provided that when a fund-raiser is
employed to raise contributions, the expense (remuneration and/or commission included) shall not amount to
more than 40% of the total yield of the funds collected.

11.5. All donations to QASA shall be irrecoverable, and the donor may not impose conditions to any
donation which entitle the donor or any person connected to the donor (as contemplated in the Income Tax
Act) to obtain any direct or indirect benefit from the application of the donation.
11.6. No loans may be granted to individuals however, loans may be granted to Regional Associations.
11.7. No competition, game, scheme, ruling or system, where one or other prize can be won, will be
traded or allowed to be traded by QASA or any other person, unless permission has been received
beforehand in terms of any other law.
11.8. The Members and Associated Members or office bearers have no right to property or other assets
QASA solely by virtue of their being Members and Associated Members or office bearers.
11.9. QASA is prohibited from directly or indirectly distributing any of its funds to any person (otherwise
in the course of an undertaking or public benefit activity) and is required to utilize its funds solely or
principally for the aims and goals as stated in Section 3.
11.10. QASA‘s income and property are not distributable to its Members, Associate Members or
office bearers, or any other individuals except as reasonable compensation for services rendered
11.11. External Auditors are to be appointed at the Annual General Meeting.

12. AMENDMENTS TO THE CONSTITUTION

12.1. The constitution can be amended with the approval of seventy five percent of the Members
present or present by proxy at an Annual General Meeting or, a special meeting convened for such
purpose provided that Members receive written notice of the proposed amendment or amendments at
least 30 days before such a meeting.
12.2. Amendments to the constitution must be submitted for approval to the NPO Directorate, the
Department of Social Development and the Commissioner for the South African Revenue Service. “

13. HONORARY MEMBERS AND PATRONS

QASA has the right to name honorary Members, Associate Members and patrons.

14. ASSETS

A register of all assets, moveable and fixed, must be kept by the QASA office. Assets may only be disposed of as a result of a management decision, and such disposals shall be written up in the assets’ register.

15. MEMBERS & ASSOCIATE MEMBERS RESPONSIBILITIES

Members’ and Associate Members responsibilities are limited to annual membership fees as determined by QASA from time to time.

16. DISSOLUTION

16.1. QASA may only dissolve during an Annual General Meeting or a special meeting convened for this purpose and meeting, where at least 75% of the Members present vote for the dissolution. Written notice of such together with reasons for the meeting shall be given at least 30 days prior to the meeting to all Regional Associations and individual Members.
16.2. Should there be any remaining assets whatsoever at the dissolution of QASA after all the debts
and liabilities have been settled, such assets are not divided amongst the Members or paid to the but it must betransferred to a charitable, religious or educational institution within the Republic of
South Africa, which in itself exempt from income tax in terms of section 1 (10)(f) of the Income Tax Act, with similar aims and objectives and which is also registered in terms of the Non Profit Organisations Act, 1997 (Act 71 of 1997).

17. INTERPRETATION

17.1. Save where the context otherwise requires, singular words shall be deemed to import
the plural and visa versa and the masculine gender shall be deemed to include the feminine and neuter
genders and visa versa

17.2. In case of doubt or dispute as to the meaning and interoretation of any of the provisions of this Constitution or rules or bylaw made by the Management Committee from time to time, the decision of the
Management Committee shall be binding upon the Members of all classes, subject to any resolution of a
general meeting of the Association thereon.

17.3. Reference to the Income Tax Act or any other Act including inter alia the Non Profit Organisations Act, the Public Fianance Management Act, the Financial Institutions Amendment Avt and the Stock Exchanges Control Act, shall, if the applicBLE Act be replaced by any other statute, be construed as a reference to the statute or statutes from time to time in force and any referencence to any provision of those Acts shall be construed as a reference to such provision as modified or re-enacted by any statute for the time being in force.

 

Please click the links below to download the related documents:

QASA-Constitution-September-2013

QASA-Code-of-Conduct-Policy-August-2013

QASA-Membership-Communication-and-Protocol-Policy-Oct-2013